General School Policies

CHeS Assessment Policy - 2018 - 19 school year.  Last year CHeS changed from 3 formal reports to 2, with more in-between informal feedback. We believe the trial year was successful and we will maintain the same assessment routine going forward.  The informal assessments are direct teacher family interviews (Sept. Nov. Apr.)  while the 2 formal assessments are report templates available online in January and June. June’s report will also be mailed out once courses are completed.  Go here to view the policy in full.   

Core Competency Self-Assessments are now required by the Ministry.  All Elementary students must complete this assessment as part of April's informal assessment. High School students with 3 or more courses will complete this assessment at their school of record (SOR). If CHeS is your SOR, High School students will complete thier core-competency self-assessment with us as part of April's informal assessment. 

Foundation Skills Assessment (F.S.A.)
The B.C. Ministry of Education expects all BC DL students in grades 4 and 7 to write the F.S.A. Each year, students will be notified of test dates and participation procedures.

DL Communications Policy
Students on the DL program are required to have an email address for correspondence with both their teachers and CHeS. The Ministry of Education requires weekly contact.

Withdrawing out of the CHeS Distributed Learning Program  - If a student is withdrawing from the DL Program the first person aware emails all departments (records, accounts, the teacher, SE Coordinators, and Principal) about the withdrawal.

CHeS Resource Policy
The Ministry of Education no longer conducts evaluation processes to recommend learning resources, leaving the responsibility to the school authority.  This policy sets out the procedures that determine how learning resources are chosen, as well as how concerns or challenges will be addressed by CHeS.

The intent of this policy is to ensure that any resources utilized by CheS families have been previously evaluated and approved by CHeS.

Learning Resource Policy

All learning resources used in the home learning environment must be approved for meeting the Ministry of Education learning standards, BAA standards, or IEP goals set up for Special Education students. Families in K-9 may meet Ministry standards across the grades while High School students will typically focus more specifically on course competencies and content. Students with an IEP may have modifications that indicate learning or behavioral goals outside of Ministry expectations.  All resources will also be evaluated and approved with consideration given to their fit with CHeS religious values (statement of faith), pedagogy, social considerations, age and developmental appropriateness, as well as the school authority’s philosophical perspectives (vision, goals, and values)

Level 1 learning resources are CHeS system-wide instructional materials and optional textbooks used as resources by CHeS families to fully or partially meet core expectations for learning defined by provincial and local curricula.  Level 1 resources will be approved by a teacher and the Principal and placed in the CHeS online catalogue, prepared course templates or resource lists available in course templates.

Level 2 learning resources are locally approved resources designed to fully or partially meet Ministry learning objectives, BAA standards, or IEP goals. Level 2 learning resources are often base resources or supplementary, complementary resources used by individual families. These may include books, individual topic units, videos, software resources, equipment rentals, field trips, lessons in the community, etc... Level 2 resources are approved by the DL teacher during the learning plan creation and in consultation with the school administrator, Principal as necessary.

Level 3 resources are occasional additions to the learning plan throughout the year and thus considered supplementary or complementary to the educational program. Level 3 resources are to be evaluated using the evaluation criteria in the learning resource approval process by the DL teacher and in consultation with the school administrator, Principal as necessary.

Learning Resources Approval Process

CHeS will encourage teachers to utilize education media that have been evaluated by this process. The recommended scope of professional learning resources for review include Elementary (Gr K-9) and Secondary (Gr 10-12). 

A.         Evaluation Criteria

The evaluation criteria used in determining appropriate learning resources for the school will include, but are not limited to:

-        Compatibility with CHeS’ Statement of Faith, Vision, Goals, and Values

-        Supporting the learning standards of the BC curriculum or BAA standards

-        Supporting IEP goals for SE students

-        Assisting students in making connections between what they learn in the home and its practical application in their lives

-        Addressing developmental and age appropriateness

-        Having effective instructional and technical design

-        Meeting the requirements set by copyright and privacy (PIPA) legislation

-        Suitability based on the pedagogical, social, philosophical, and religious values of CHeS

B.         Approval/Withdrawal of Recommended Learning Resources

Level 1 learning resource approval is confirmed or withdrawn by the Principal annually

Level 2 learning resources approval will be confirmed by each individual DL teacher during the learning plan development process. Resources may be withdrawn at any time if deemed unsuitable by the DL teacher or Principal.

Level 3 learning resources should be included in the learning plan at the time of need and confirmed by each individual DL teacher – Principal consultation as necessary. Level 3 resources are rarely withdrawn as they are included only as legitimate needs arise.

C.         Challenge to the Use of Recommended Learning Resources

Challenges to the use of authority-recommended learning resources must be made in writing to the principal and copied to the school administrator, identifying the learning resource and stating the reason why the resource(s) may not be suitable.  Challenges will only be accepted from individuals in the school community whose children are directly engaged with the learning resource(s), or educators who use the resource(s).

Within 14 days of written receipt of a learning resource challenge, the principal will convene a meeting of a committee, consisting of themselves and the practicing teacher (school administrator optional). 

Based on the committee’s recommendation, the authority may dismiss the challenge, raise the awareness of the implications of using the resource with the teaching staff, communicate with the publisher and/or withdraw the recommended resource from further use in the school.

The individual issuing the challenge will be notified of the committee’s decision in writing within 14 days of the decision. If this decision is unsatisfactory for the individual they may appeal using our DL Parent Appeals Procedure (see below). 

D.         Sources of Learning Resources

CHeS will maintain lists of level 1 resources and will continually update level 2 and 3 resources as those resources are shared with individual families. 

Safety on the Internet

Parents need to: (1) supervise while their children are surfing, ensuring they are visiting appropriate sites and using chat rooms safely; (2) install appropriate computer system defenses; (3) discuss immediately any messages or bulletin board items which are suggestive, obscene, belligerent or threatening.

Electronic Supervision Policy - Messenger, our preferred communication application stores all communications between students and staff. Parents should oversee all communications and CHeS administration monitors communications to insure accountability.

BC Provincial Examinations

Go here to see the transition in process

Graduation assessments are changing to align with the new curriculum. As part of the updated graduation requirements, students in the B.C. Graduation Program will have to complete three provincial assessments. They will focus on the demonstration and application of numeracy and literacy.

*Note: students graduating in 20-21 who are taking English Studies 12 (required Gr. 12 LA) will not be required to write a Literacy Assessment. 

Reporting Child Abuse
Under section 13(1)(a) to (d) of the Child, Family and Community Service Act, everyone who has reason to believe a child has been or is likely to be physically harmed, sexually abused, or sexually exploited by any person(s) is legally bound to promptly report their concerns to a child protection social worker. Confidentiality of information - Information regarding an allegation of child abuse and/or neglect will be first disclosed to the principal, then promptly to a child protection social worker. For further information, please refer to “A Guide for Independent School Personnel Responding to Child Abuse”.

Personal Information Protection Act (PIPA)
PIPA is legislation that controls the way personal information of an individual is collected, used, disclosed, and stored. This Act impacts independent school authorities throughout BC.

Safety Policy
Christian Home e-School will not tolerate any form of bullying: physical, electronic, or otherwise.

“Every child deserves an education free from discrimination, bullying, harassment, intimidation and violence.” (Ministry) Parents are responsible for creating a safe environment in the home and online for their children and CHeS supports this safety through their commitment to communicate openly with the parents and the principal should they suspect any kind of abuse, bullying, or safety concern. Anti-bullying and internet safety resources are linked into our planner system and we encourage all families visit this information. Internet safety is paramount in our form of delivery therefore we encourage these practices taken from the Child Safety Network:

  • Do not allow your child to have a computer with Internet access in their bedroom or any area that is private. Move it into the family room or someplace where you can easily see the activity.
  • Set time restraints. Do not allow your child to spend hour after hour online.
  • Check history and consider installing tracking software as well as parental controls (see resources below) . If your child is “wiping” the history every time, then you should find out why.
  • Spend time with your child online. This does so many things including giving you quality time with your child. Explore together!
  • Teach your children that when they come across any material that makes them feel uncomfortable, scared, or confused to immediately tell you or another trusted adult.
  • Teach your children to never open emails from people they do not know in person.
  • Teach children to never reveal any personal information and to immediately tell you or a trusted adult if someone ever makes them feel uncomfortable or starts communicating in a sexually explicit manner.
  • On social networks like Facebook, make sure the privacy settings are on to limit contact to only those on your child’s “friends” list and those should be people the child actually knows in person.
  • Make sure your child understands that anything that gets posted online will always be out there and can NEVER be completely deleted.  All pictures should be cleared by you before posting.
  • Make sure your child understands that he or she should, under no circumstances, ever meet in person someone they met online without you being present.

Safety while attending third-party locations is also important and therefore CHeS advises parents remain with their children during third-party sessions.

Other Resources:

 When Should You Get Your Child a Cell Phone? - Focus on the Family

Covenant Eyes – Internet Accountability and Filtering

Net Nanny- Blocks Apps and Filters Web Content on any device on any network

Wizimagehides images in a way that minimizes the impact on the user's browsing experience.

Safe, Caring and Orderly Schools: A Guide - Ministry of Education

Standardized Performance Assessment for DL Students

It is a policy of Christian Homelearners e-Streams to have a standardized level of acceptable student performance for each course offered at each grade level. For each course these standards are listed in the IRP documents on the Ministry of Education website here (for High School) and in our planner data system.The New BC Curriculum standards are now required for all K-9 students and our online planners include links to these Ministy guided learning goals.   Learning standards can be met across the grades for Elementary learners. 

Provincial DL Standards
The DL program at Christian Homelearners eStreams operates within the Standards for Delivery of K-12 Independent School Distributed Learning in British Columbia.


1. Management of Learning

2. Fostering Social Learning

3. Stimulating Cognitive Processes

4. Planning for Learning

5. Supporting Instruction and Learning

6. Communicating About Learning


DL Marking Policy

Designated assignments handed in late may be down graded by 10% upon teachers discretion. There may be a good reason for lateness but students need to validate this to be allowed more time. Also, at teacher discretion, assignments may be submitted twice for grading purposes.  The best score will be counted.  

Course Completion Policy - One Year Boundary

High School students are expected to complete their courses within one year of start date.  After one year the course will be closed but more time (up to 6 months) may be granted if brought to the Principal for permission to continue.  We are tightening up on course completion boundaries as allowing 2 years for course completion has not helped motive our students towards responsible studies. Students who fail to complete their courses on time will be faced with final assessment or they may withdraw from their courses and restart from the beginning.

Academic Honesty Policy

We value academic honesty at CHeS and hold our students accountable because God has called us to live a life of honesty and integrity; He calls us to honour one another and we can do so by honestly accomplishing assignments and giving credit to other’s work when appropriate.

Because we operate in a unique and flexible online environment, it is especially important that we take great care to educate our students and children on “giving credit where credit is due”. We desire for each of our students to model the highest standard of academic honesty in their educational pursuits. CHeS will therefore not tolerate academic dishonesty of any sort, including plagiarism, sharing false learning information, or cheating on tests/exams/assessments.

The Mirriam-Webster’s Dictionary defines plagiarism in the following manner: “to steal and pass off (the ideas or words of another) as one's own: use (another's production) without crediting the source.” Plagiarism includes (adapted from Wallaceburg Christian School): 

  • Direct copying of the work of another submitted as the student’s own (for example: from that of another student or other person, from an Internet source, from a print source) 
  • Lack of parenthetical in-text or in-project documentation 
  • Documentation that does not check out or does not match Works Cited/Works Consulted page 
  • Quoting, paraphrasing, or summarizing another person’s words, sentences, paragraphs, or entire work without acknowledgment of the source
  • Utilizing another person’s ideas, opinions, or theory without acknowledgment of the source 
  • Copying another student’s written test answers 
  • Copying or allowing another student to copy a computer file that contains another student’s assignment, and submitting it, in part or in its entirety, as one’s own

Our Teacher Mentors are trained to watch for instances of plagiarism and can easily spot when an assignment does not match the students’ ability or regular manner of writing. Sometimes, unintentional plagiarism can occur because of a lack of understanding of the protocol when using someone else’s words (Dickerson). In these cases, it is the responsibility of the parent and Teacher Mentor to help correct the issue.

When a student is found to be in violation of our academic honesty policy, the Teacher Mentor will be in direct communication with the parents and consequences may vary, depending on the circumstance. Possible consequences may include any of the following:

  • Parents will be informed of the incident by a telephone call and/or email. 
  • Teachers will use tools such Quetext to verify authorship:
  • The assignment in question will need to be re-submitted with proper citation.
  • He or she is likely to receive a mark of zero for the assignment or test in question when verified that intentional plagiarism has taken place.
  • Administration will be notified if subsequent offenses occur.
  • If repeated instances of cheating/plagiarism occur, the student may receive a failing grade for the course.

If you would like more information on plagiarism and how to cite properly, please visit the resources listed below:

Dickerson, Lee Ann. "Writing With Integrity: Serious Talk About Plagiarism." Crosswalk: The Intersection of Faith and Life. N.p., 30 Jan 2013. Web. 31 Mar 2013.

Citing Sources - Writing a Bibliography:MLA Format

Author Unknown. "Academic Honesty Policy." Wallaceburg Christian School Society - Board Policy Manual. Wallaceburg Christian School, June 2010. Web. 30 Mar 2013.

Lastly, one of our teachers recently designed an Academic Integrity Module that would be helpful for High School students: link here

School Vaccinations

Christian Homelearners does not endorse any proposed or particular healthcare plans that may or may not conflict with any families personal healthcare choices,  philosophy or preferences for personal health care initiatives that may or may not be in the best interests of the family. Therefore, all parents/families will independently decide if, to what extent and how they choose to participate in any proposed, recommended or Government sponsored student health programs. Christian Homelearners endorses a biblical worldview; to encourage each family to independently interpret their personal position on a plethora of personal healthcare issues that could affect their families health in the light of God's Word.

DL Parent Appeals Procedure

Step-by-step appeal process
Parents should use this step-by-step process when working to solve problems at CHeS:

If a concern involves a teacher:
• The first step for parents is to talk to the teacher about your concerns. Because school life is filled with human interactions, differences between teachers and some students will occur and it is important that parents hear both sides. Experience has shown that the majority of problems can be solved at this step.
• If consultation with the teacher does not bring about a solution, then discuss your concerns with your school principal.
• The next step, if you are still dissatisfied after discussions with the school principal, is to contact the Christian Homelearners eStreams office at 1-877-777-1547 and ask for our administrator.

If a concern involves the principal:
• Please take your concern directly to our school administrator and he will help problem solve to the best of his ability. This may involve inviting the principal to a discussion. 

*Note: if the problem cannot be solved between direct parties, the person the issue involves will be removed from the appeal decision-making process.

Course Material Restrictions
Students may not reproduce electronically-delivered course material except for personal use.

Challenge and Equivalency Policy – There are a variety of options for earning credits towards Graduation.  The BC Ministry of Education outlines how students can earn high school credits through challenge and equivalency.  Go here. CHeS will seek to honor all options.  


  1. Equivalency (Documented Prior Learning) - Awarding credit to students who have successfully completed an equivalent Grade 10, 11 or 12 course from an educational jurisdiction or institution outside the BC school system.
  2. Challenge (Undocumented Demonstrated Prior Learning) - Awarding credit to students who can demonstrate prior learning.
  3. External Credentials - students earn credit towards graduation through certain external credentials (Documents or credentials earned by a student on successful completion of an external course) approved by the Ministry. Ex. Bronze Cross, Royal Conservatory of Music, etc...
  4. Credit from Post-Secondary Courses (Dual Credit) - Students earn credit towards graduation by earning credit for courses at specific Post Secondary Institutions. Students are entitled to earn "dual credit" if they earn credit that leads to a post-secondary credential from a post-secondary institution which is a member of the British Columbia Transfer System or offered in French through Educacentre.
  5. Independent Directed Studies (IDS) - enables students to initiate their own area of learning and to receive credit towards graduation. Elective credit only.  See further details under our IDS Policy in the policy drop down. 

Anaphylaxis Policy- For families at CHeS with life threatening allergies. Please see Policy here & Emergency Response Plan here